Signing Onto Duties
When you have found a duty you would like to do, met the requirements for and are free to help out with: you now need to sign up to that duty. The page will guide you through the two / three steps needed.
Step One: Sending Off Your Request Via LINKS Server
1. Log onto the the London LINKS Server.
2. Once in, you should see the main menu (which will be similar to the image below). If your London ID card has been sorted, then a green box will display and you will have access to the training course and operations menu. Click on 'Operations (Duties)' then 'Duty Signup'.
3. You will then be presented with the duty signup form. The form is a little outdated and looks a bit confusing but we've got a guide below.
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Tick Box |
Explanation (All Qualifications Must Be In Date) |
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Family First Aid (FFA) |
The FFA and AFA course are now incorporated into the new First Aider (FA) course. These two boxes can be left blank, tick this box only if you have previously completed it.
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Activity First Aid (AFA) |
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First Aid at Work (FAW) |
Tick this box if you have completed the First Aid At Work or First Aider (FA) course.
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Automated External Defibrillator (AED) |
Tick this box if you have been taught and are qualified on how to use an Automated External Defibrillator (AED) in an cardiac arrest.
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Medical Gases (MG) |
Tick this box if you have been taught and are qualified on the uses of Medical Gases (MG) such as Oxygen and Entonox.
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Radio Controller
(Radio Coms 2) |
Tick this box if you have completed the Radio Communication Level 2 Course which allows you to function as a radio controller
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Patient Handling |
The Patient Handling and Casualty Handling courses have now incorporated into a single course: Moving and Handling for First Aiders (MHFA). Tick these two boxes if you have been taught and tested on your ability to move casualties in carrier chairs.
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Casualty Handling |
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Lifesaver Baby & Children |
The Lifesaver Baby & Children course is now incorporated into the new First Aider (FA) course. Tick this box if you have been taught and are qualified on your ability to perform resuscitation on babies, infants and children.
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Patient Transport Assistant (PTA) |
Tick this box if you have completed the Patient Transport Assistant (PTA) course.
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Emergency Transport Attendant (ETA) |
Tick this box if you have completed the Emergency Transport Attendant (ETA) course.
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St John Driving Qualification |
If you are a registered driver for St John Ambulance, please select your level. Otherwise, please leave blank.
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Date of Last Revalidation |
Please provide us with the date of your last revalidation. St John Ambulance requires members to be re-assessed on their skills yearly. If you have recently been promoted in skill level (such as TFA to FA, FA to AFA), then the course you have just been on may count as your last revalidation (please check with your course trainer).
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Duty |
The name of the duty you want to go on. Please copy it word for word to make it easier finding it on the system.
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Date / Times |
The date and time of the duty you want to go on.
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Special Request |
Please fill into this box:
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The DIPS number / code for the duty so it becomes easier to find on the system. The code is an eight digit number with a slash (e.g. 2012/1001).
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Your skill level (TFA, FA, AFA, PTA or ETA) and healthcare role if applicable (Student or Registered Paramedic, Nurse, Doctor or Midwife)
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If you need any equipment from the store cupboard. This is so the operation officer can get a rough idea: you need be asked to fill out another form later on.
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Any special requests or questions you may have.
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Step Two: Processing The Request & Awaiting Confirmation
Once you sent off your request, the operation officer and duty manager then has to process it. You will get an email sent to the email account you used to register with St John Ambulance denoting the status of your request:
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Status |
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Rejected |
Your request has been rejected / denied by the Operations Officer. This may be because: you fail to meet the requirements to go on duty, you fail to meet the required skill level of the duty, there are no places remaining or you sent in your request too late for it to be processed.
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Declined |
Your request has been declined by the Duty Manager, or there is insufficient equipment in our store cupboard to send you out. Note that the Duty Manager's word is final; the Operations Officer has no say in it and will not be able to argue against it.
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Provisionally Booked |
Your request has been sent off and the Operation Officer is now waiting for the Duty Manager to confirm it. This does NOT mean your place has been booked and you can go on duty: you must wait for it to be officially confirmed.
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Confirmed |
Your request has been accepted and you are booked onto the duty. If you need equipment from the store cupboard, you can now go and request it.
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If your request has been turned down, the email will tell you why. If your request has been rejected, declined or is still only provisionally booked, DO NOT GO the duty. Be warned - if you go on duty without you being confirmed by the Operations Officer: the Duty Manager will not be expecting and you will not be allowed into the grounds. Not only that, you may find yourself bared from certain duties as a result. You must wait for your request to be confirmed. The email from the Operation Officer will also contain additional information such as the meeting location, the Duty Manager's contact details, and event details (such as expected attendance, if there's free food or toilets etc). If the event has an operational plan, the Operations Officer will send you this too - please make sure you read it before you go on to the duty. Please make sure you check your emails regularly.
Step Three: Loaning Uniform And / Or Kit From Store Cupboard
Now that you have been confirmed; if you need to loan equipment from the store cupboard please now fill in the Duty Uniform and Kit Request Form. If you have your own complete set of equipment, you do not need to fill out the form. Our unit's store cupboard holds a limited store of Green / Black Revisable St John Ambulance Fleeces, Hi-Vis Coats, Light-Vis Tabards and First Aid Response Kits which can be loaned to members going out on duty. More instructions can be found on the form page.
You will need to come to the Student Union to pick up and sign out the equipment. You cannot send someone else to pick it up for you. You are held responsible for any and all uniform and kit we loan you for your duty. Please make sure you send in your request for uniform and kit as soon as you have been confirmed. Not only does this give us enough time to sort out your request; but it also increases the likelihood that you will get your uniform / kit as our stock is limited. If we are run out of stock, unfortunately we will have decline your request and pull you off your duty.
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