In this section, you will be able to find all the information and resources you will need to successfully run your club, society or community project.
Awards Nomination will open 28th Feb - 14th March 2018
SGSU Awards Nomination Information Pack
Please contact the Society Officers if you have any queries.
Society Budget Tracker
Please click the link below to be taken to the society budget tracker. In order to access this page, you must LOGIN
When you handover your committee positions over to new people, you will need to ensure that you fill out and submit a handover form so that we know who is taking over the society.
Complete your 16/17 Handover Form here
Complete your 17/18 Handover Form here
Complete your 18/19 Handover Form here
The council manual will provide you with information on:
- Who to contact in the SU
- Council Meetings
- Society Paperwork
- Dissolution of Societies
- Newly Founded Societies
- Society Finances
- Room Bookings
- Minibus Bookings
- Society Emails and Webpages
- Society Post
Download Council Manual
Please contact the General Secretary if you have any specific queries
Club & Society Constitutions and Handovers
All Club & Society Constitutions
Room Booking GUIDE:
Beginners Roombooking Guide
SU Roombooking Policy
Once you have found a room, you can book it by emailing the firstname.lastname@example.org.
Please contact the General Secretary if you have any specific queries.
Web User Guide:
In the web user guide, you will be able to find information on:
- Editing your webpage
- Accessing your mailing lists
- Obtaining sales reports
Download Web User Guide
Please contact the Webmasters if you have any specific queries.
This guide will take you through the process of subscribing to your emails, and sending out emails as a society.
Download Society Email GuidePlease contact the General Secretary if you have any specific queries.
Download Claims Form
CLAIMING PRINTING COSTS:
(When naming documents that get printed, include something in the name to identify it as a society expense)
To retrieve your printing history, go to https://print.sgul.ac.uk/user and log in using your SGUL username and password.
Once you’ve logged in, click on the Transaction History option from the left hand side menu then type the required dates into the Filter section by clicking on Edit. You can then export to PDF or Excel (option at the very bottom of the transaction list) and print the transaction list, or attach it to an email and send to an email address.
If you experience any problems with this, please contact the Library via email to email@example.com
Certificate of Participation
If you like a certificate of proof for your involvement in a Committee of a Club/Society/Community Project, please download and edit the below document to include your role, the year(s) in which you acted as that role and the name of the acting president from your club or society.
If you are getting a certificate signed off for being president of a club or society, please get the current president to sign. If you are the current president of a club/society/community project, please get the new president to sign your certificate following your AGM.
All certificates should then be taken to the SU. The certificates will be checked by referencing your society’s constitutional documents. The certificate is only valid once these checks have been done and the certificate has been signed and stamped by the Student Union President – Mr Sam Khavandi.
If you have any questions, please contact the Societies Officers.
Charitable Donation Form:
This form is for clubs and societies who wish to donate any money from their Student Union account to a charity or not-for-profit organisation. Please complete in BLOCK CAPITALS and hand in to Vafie Sheriff – Vice President of Finance and Student Activities.
Charitable Donations Form
Float Requisition Request:
If you would like to request a float for an event that your society is hosting, please fill out this online form, which will be sent to the Vice President of Finance and Student Activities. You will receive a response by email acknowledging and confirming your request.
If you have any queries, please contact Vafie Sheriff – Vice President of Finance and Student Activities
Float Requisition Form
Music Room Membership:
St George's Students' Union Sporting and Non-Sporting Personal Accident Documents
If you have any queries, please contact Sam Khavandi - firstname.lastname@example.org
Insurance Policy Summary
Insurance Policy Summary
Treasurer training slides:
Below are the powerpoint slides from the VP Finance's Treasurer Training on 18/09/17
Treasurer Training Slides
Please contact email@example.com if you have any specific queries.
Bidding form for additional funds
Risk assessment for St George's Students' Union Clubs and Societies
Please contact Vafie Sheriff at firstname.lastname@example.org. if you have any specific queries.
External speaker forms
External Speaker forms for St George's Students' Union Clubs and Societies
Please contact Sam Khavandi at email@example.com if you have any specific queries.
Health and Safety Policies
Food Safety Advice - when serving food e.g. Bake Sales
Health & Safety procedures for Clubs and Societies
Health & Safety procedures when holding events in the Bar.
Please contact Michelle Campbell at firstname.lastname@example.org. if you have any specific queries.
Year report information
Every club/society needs to submit an annual report from 14/15. We would like it to be no more than 1 A4 page.
-General activities of your society/club this year
-What your society/club has achieved this year
-Number of members and how this changed from last year
-Major issues encountered over the year and if/how you overcame them
Please do remember to send them to Vafie Sheriff at email@example.com. Even if you are a relatively new society/club or have not done much this year, please ensure you submit an annual report.
Performance Society Contract 2016/17
Please see attached the new performance society contract:
If you have any questions please contact Sam Khavandi (President@su.sgul.ac.uk)